Asset Management Guide
Asset Management Guide
The Asset Management (AM) platform is for asset managers — not issuers. The distinction:
- An issuer wants to tokenize an asset and distribute it to investors via Libertum.
- An asset manager wants to track and operate a portfolio of assets (some tokenized, some not), often on behalf of multiple clients.
The AM platform provides the operational system of record. When an asset is ready for tokenization, the Tokenization Bridge module hands off cleanly to the Issuer Platform.
1. Choosing an AM tier
| Tier | Monthly | Max assets | Team | Use |
|---|---|---|---|---|
| Asset Management Starter | $299 | 25 | 5 | Single-fund operators, family offices, individual asset managers |
| Asset Management Pro | $499 | Unlimited | 15 | Multi-fund firms, real estate operating companies |
| Enterprise | $999 | Unlimited | Unlimited | Institutional asset managers with bespoke needs |
Issuer Growth ($499) and Enterprise plans also include AM access.
2. The Asset Registry
The registry (core / included) is the central database of every asset under management. Per asset:
- Name, identifier, asset class, sub-class
- Acquisition date, acquisition cost, current valuation, NAV history
- Owner / fund / client linkage
- Geography, sector, key metrics
- Status: pre-acquisition / active / disposed / written-off
Search, filter, group, export as CSV.
3. The Asset Workspace
Click into any asset to enter its Workspace. Nine tabs:
- Overview — summary, key facts, current valuation, recent activity.
- Financials — income, expense, P&L, cash-flow (Financial & Valuation module).
- Documents — secure document vault (Documents & Data Room module).
- Maintenance — work orders, service logs, vendor records (Maintenance & Operations module).
- Compliance — checklists, audit trail, inspection schedules (Compliance & Audit module).
- Valuation — appraisal history, depreciation schedule, NAV updates (Financial & Valuation module).
- Holdings — who owns this asset (clients, funds, tokenized share holders if the bridge is used).
- Audit — immutable activity log of every change to the asset record.
- Governance — proposals and votes at the asset level (Governance & Voting module).
4. Lifecycle management
Drives the asset through pipeline stages: Pipeline / Pre-acquisition → Due Diligence → Closing → Active / Operating → Hold-period exit-prep → Disposition / Sale → Closed. Each stage has configurable required tasks, document checklists, and approvers. Move stage-by-stage with audit trail.
5. Maintenance & operations
Tracks work orders against assets: open / scheduled / in-progress / completed work orders, vendor management (vendor list, ratings, payment history), preventive maintenance schedules (e.g. quarterly HVAC inspections), service logs.
6. Financial & valuation
Period-end financial close, depreciation schedules (straight-line, declining-balance, units-of-production), budget vs actual, insurance and tax tracking.
7. Compliance & audit
Compliance checklists per regulator, risk matrix, inspection schedules. Cross-references the issuer-side compliance when the asset is tokenized.
8. Documents & data room
Secure document storage with categorisation, version control, granular access logging. Often used as a virtual data room during sale processes — grant time-limited access to specific external parties (lawyers, valuators, prospective buyers).
9. Asset tracking — QR / RFID / custody chain
Generate QR codes / barcodes for physical assets. Track location and custody changes. Useful for commodity tokenization, art / collectibles, and any physical asset where chain-of-custody is part of the compliance story.
10. Clients & portfolios
Multi-client / multi-fund support. Each asset can be linked to one or more client portfolios with ownership percentages. Allocation tracking, ownership ledger, period statements per client.
11. Reports & analytics
12 built-in templates (asset performance, fund performance, client statement, compliance status, valuation history, maintenance summary, etc.). Custom report builder. Scheduled email delivery. PDF and CSV export.
12. Tokenization Bridge
The most important AM module. When an AM-tracked asset is ready to be tokenized:
- From the Asset Workspace → Tokenize this asset.
- The bridge runs a readiness scoring — does the asset have all required documents? Is the valuation current? Is the legal structure clean?
- If ready, the bridge hands off to the Issuer Platform’s Tokenization Wizard, pre-populating fields from the AM record (name, valuation, documents, geography, asset class).
- The issuer completes the wizard and submits.
- After deployment, the on-chain offering is bidirectionally linked to the AM asset record — cap-table changes show in both views, NAV updates flow from AM to the offering.
This is the bridge that makes AM and Issuer feel like one product: any asset you operate can become a tokenized offering with the data you already have.
13. Migration & import
CSV / Excel import wizard. Pre-built templates for common upstream systems (Yardi, MRI, SAP). Bulk document upload. Used for onboarding existing asset books.