Asset Management Guide

Asset Management Guide

The Asset Management (AM) platform is for asset managers — not issuers. The distinction:

• An issuer wants to tokenize an asset and distribute it to investors via Libertum.
• An asset manager wants to track and operate a portfolio of assets (some tokenized, some not), often on behalf of multiple clients.

The AM platform provides the operational system of record. When an asset is ready for tokenization, the Tokenization Bridge module hands it off to the Issuer Platform, optionally through the Structuring module (see section 12).

1. Choosing an AM tier

Tier	Monthly	Max assets	Team	Use
Asset Management Starter	$299	25	5	Single-fund operators, family offices, individual asset managers
Asset Management Pro	$499	Unlimited	15	Multi-fund firms, real estate operating companies
Enterprise	$999	Unlimited	Unlimited	Institutional asset managers with bespoke needs

Issuer Growth ($499) and Enterprise plans also include AM access.

2. The Asset Registry

The registry (core / included) is the central database of every asset under management. Per asset:

• Name, identifier, asset class, sub-class
• Acquisition date, acquisition cost, current valuation, NAV history
• Owner / fund / client linkage
• Geography, sector, key metrics
• Status: pre-acquisition / active / disposed / written-off

Search, filter, group, export as CSV.

3. The Asset Workspace

Click into any asset to enter its Workspace. Nine tabs:

1. Overview — summary, key facts, current valuation, recent activity.
2. Financials — income, expense, P&L, cash-flow (Financial & Valuation module).
3. Documents — secure document vault (Documents & Data Room module).
4. Maintenance — work orders, service logs, vendor records (Maintenance & Operations module).
5. Compliance — checklists, audit trail, inspection schedules (Compliance & Audit module).
6. Valuation — appraisal history, depreciation schedule, NAV updates (Financial & Valuation module).
7. Holdings — who owns this asset (clients, funds, tokenized share holders if the bridge is used).
8. Audit — immutable activity log of every change to the asset record.
9. Governance — proposals and votes at the asset level (Governance & Voting module).

4. Lifecycle management

Drives the asset through pipeline stages: Pipeline / Pre-acquisition → Due Diligence → Closing → Active / Operating → Hold-period exit-prep → Disposition / Sale → Closed. Each stage has configurable required tasks, document checklists, and approvers. Move stage-by-stage with audit trail.

5. Maintenance & operations

Tracks work orders against assets: open / scheduled / in-progress / completed work orders, vendor management (vendor list, ratings, payment history), preventive maintenance schedules (e.g. quarterly HVAC inspections), service logs.

6. Financial & valuation

Period-end financial close, depreciation schedules (straight-line, declining-balance, units-of-production), budget vs actual, insurance and tax tracking.

7. Compliance & audit

Compliance checklists per regulator, risk matrix, inspection schedules. Cross-references the issuer-side compliance when the asset is tokenized.

8. Documents & data room

Secure document storage with categorisation, version control, granular access logging. Often used as a virtual data room during sale processes — grant time-limited access to specific external parties (lawyers, valuators, prospective buyers).

9. Asset tracking — QR / RFID / custody chain

Generate QR codes / barcodes for physical assets. Track location and custody changes. Useful for commodity tokenization, art / collectibles, and any physical asset where chain-of-custody is part of the compliance story.

10. Clients & portfolios

Multi-client / multi-fund support. Each asset can be linked to one or more client portfolios with ownership percentages. Allocation tracking, ownership ledger, period statements per client.

11. Reports & analytics

12 built-in templates (asset performance, fund performance, client statement, compliance status, valuation history, maintenance summary, etc.). Custom report builder. Scheduled email delivery. PDF and CSV export.

12. Tokenization Bridge

The Tokenization Bridge is the on-ramp from an asset you manage to a tokenized offering. It is part of the AM platform: priced as a module on AM Starter and included with Issuer Growth, AM Pro and Enterprise (see Plans & Pricing).

Readiness score. Every asset carries a readiness score from 0 to 100%. It measures how much of what an issuer needs is already on the asset record, grouped into due diligence (legal, financial, technical, valuation, environmental and KYC/KYB status), legal structure, valuation, the descriptive profile, and insurance and condition. The asset workspace shows which checks are still open, so you can see which fields close the gap.

Step by step:

1. Open Tokenization Bridge from the AM sidebar. Assets are grouped as Ready to Tokenize, in progress, or Tokenized.
2. For an asset that is not ready yet, open it and complete the missing items shown by the readiness checks.
3. When an asset reaches the readiness threshold (80%), select Create Offering.
4. The issuer Tokenization Wizard opens pre-filled from the asset record: offering name, subtitle and description, asset class, total offering size, expected yield, distribution frequency, jurisdiction, issuing vehicle (SPV) name, city and minimum investment.
5. Review every pre-filled field, complete the remaining wizard steps and submit the offering for deployment.
6. Once the offering exists, the asset shows as Tokenized in the bridge and links to its offering.

From asset to structuring to issuance

Before step 3, an issuer usually needs its legal and regulatory documents in place. The Structuring module (Beta, an issuer add-on) is the step between the two: it helps the issuer and its counsel prepare the offering documents for a chosen jurisdiction pack and can create a draft offering from the finished project. Read the Structuring section of the Issuer Guide.

A typical path through the platform:

1. Asset Management — keep the asset record, due diligence and documents current until the readiness score reaches the threshold.
2. Structuring — prepare and review the offering documents with your counsel.
3. Issuance — create the offering in the Tokenization Wizard (from the Tokenization Bridge or from Structuring), deploy it and open it to investors.

Structuring is a drafting tool, not legal advice and not a Libertum structuring service. Each issuer and each issuance remains responsible for its own registration or exemption analysis with its counsel; see Compliance.

13. Migration & import

CSV / Excel import wizard. Pre-built templates for common upstream systems (Yardi, MRI, SAP). Bulk document upload. Used for onboarding existing asset books.